Learning and Development Specialist

Key Responsibilities:

Learning Administration:

• Manage and oversee end-to-end processes for training requests, approvals, and schedules using internal systems.
• Maintain accurate and up-to-date training records, certifications, and compliance reports within the company’s training databases.
• Organize logistics for in-person and virtual training sessions, including venue arrangements, technology setup, participant tracking, and resource allocation.
• Manage vendor relationships for external training providers, ensuring quality and alignment with company goals.
• Regularly update and maintain training databases to ensure data accuracy and accessibility for reporting and compliance purposes.
• Provide technical and administrative support to trainers and employees regarding training materials and resources.
• Assist in preparing the learning and development budget, including cost estimates for training sessions, materials, and external providers.
• Track and manage training expenditures to ensure alignment with allocated budgets.
• Draft and circulate inter-office memoranda related to budget allocation and approval for training programs.
• Collaborate with finance and management teams to optimize resource allocation and control costs effectively.
• Identify cost-saving opportunities without compromising the quality of learning initiatives
• Ensure all training records, databases, and processes are audit-ready and comply with company policies and regulatory standards.
• Conduct periodic reviews of training documentation to identify and address discrepancies or gaps.
• Collaborate with internal and external auditors during audit processes, providing necessary documentation and explanations.
• Implement corrective actions based on audit findings to enhance compliance and operational efficiency.

Evaluation and Continuous Improvement:

• Collaborate in designing and implementing pre-assessments, post-assessments, and other tools to measure the effectiveness of training initiatives.
• Collect and analyze training feedback and metrics from databases to identify trends, gaps, and opportunities for improvement.
• Create visual reports and presentations to communicate training impact and progress to management.
• Lead the development and refinement of training modules based on data-driven insights and organizational priorities.
• Propose innovative training solutions and stay updated on the latest trends in learning and development.

Qualifications:

• Bachelor’s degree in psychology, Human Resources, Education, Business Administration, or a related field.
• 3-4 years of experience in learning and development or training administration, preferably in a corporate IT or engineering environment.
• Hands-on experience with training databases and e-learning platforms (preferred).
• Strong communication, facilitation, and interpersonal skills.
• Advanced organizational and multitasking abilities with a strong attention to detail.
• Analytical mindset with expertise in data interpretation and visualization.
• Experience in budget management or familiarity with budget planning and tracking.
• Proactive and innovative, with the ability to work independently and in a team setting.